Board of Directors Position Descriptions

BOARD OF DIRECTORS

Each MCN Board member is elected to serve a three-year term with the possibility of re-election for one additional term. Board members provide leadership for the organization; direct and work closely with the association management firm; and identify goals, objectives, and resulting projects for the organization. There is no remuneration for Board members. Each Board member is expected to:

  • Be a member of MCN throughout term of office, preferably at the institutional level but at least at the individual level.
  • Attend at least one of the two meetings of the Board each year, one of which is held in conjunction with the annual conference. Attendance at both meetings is highly desirable.
  • Participate in monthly conference calls.
  • Be a member of and participate in the activities of at least one of the working committees of the Board.
  • Attend the annual conference.
  • Participate in online Board discussions in a timely manner.
  • Participate in content development for website and/or annual conference.
  • Participate in MCN fundraising efforts.
  • Initiate and/or contribute to discussions on MCN-L.

MCN Board officers are the President, Vice President / President-Elect, Secretary, and Treasurer, as well as such other officers as may from time to time be designated by the Board of Directors.

EXECUTIVE COMMITTEE

The Executive Committee consists of MCN's President, Vice President / President-Elect, Secretary, and Treasurer. This committee of four officers acts on behalf of the Board of Directors between board meetings. Conferring more frequently than does the full Board, the Executive Committee guides many of MCN's activities from day to day and week to week in a wide range of areas, often those that neither fall within the scope of any specific committee nor require direct engagement by the full Board. Much of this steering activity takes place via email and conference calls. By these means, the Executive Committee maintains organizational focus and momentum, and coordinates MCN's various endeavors, between meetings of the entire Board.

PRESIDENT

Purpose

The President leads, oversees, and is ultimately responsible for all functions of the organization, ensuring its continued growth and development, continuity, and financial stability. The President serves as Chair of the Board of Directors and of the Executive Committee.

Responsibilities

New directions and planning

  • Provide and foster vision.
  • Foster new ventures and committees as appropriate.
  • Manage the strategic planning process, guide the plan's implementation, and review the plan at least annually (usually at the spring Board meeting).

Financial

  • Work with the Treasurer to develop annual budget, and work with Treasurer and management company to oversee finances.
  • Seek out fundraising opportunities, work with vendors/supporters and government agencies.

Board

  • Lead the Board.
  • Organize and conduct Board and Executive Committee meetings.
  • Delegate responsibility and provide support to Committee Chairs.
  • Work with Nominating Committee Chair and Leadership Development Committee Chair to recruit new Board members and officers.

Management

  • Represent the organization by negotiating, signing, and managing contracts.
  • Ensure that organizational actions conform to By-Laws.
  • Empower Board members, Committee Chairs, and others to perform their roles.
  • Notify Board members who are not fulfilling their responsibilities.
  • Oversee the organization's administration, including managing the relationship with association management company and/or executive director.

Program and Public Relations

  • Oversee use of the MCN “brand” (including re-branding), working with Membership Committee Chair, Conference Chair(s), and others.
  • Serve as MCN’s official representative to other organizations and groups (national and international), as well as in regard to grants, opinions, proposed legislation.
  • Oversee association’s public programs, including annual conference and website.
  • Work with vendors as necessary.

Annual Conference

  • Work closely with Conference Chair(s) on upcoming/current conference.
  • Recruit and work with conference keynote speakers.
  • Recruit and work with major conference sponsors.
  • Work with association management company and Executive Committee to determine conference venues at least two years in advance.
  • In collaboration with full Board, develop future conference themes.

Website

  • Work with Web Committee Chair on website policies and procedures.
  • Supervise Web Editor.

Past President

  • Upon completion of elected term, serve one year as Past President.

Qualifications

  • Active MCN Board service and commitment to organization.
  • Management experience including supervision of employees and budgets.
  • Ability to manage many priorities at once.
  • Communications and/or public speaking experience.
  • Employer support to the extent that business may be conducted during the work day.
  • Travel support from employer very helpful.

Time Commitment

  • 10-25 hours per week, depending upon activities.
  • The President’s term is one year, beginning at the annual conference.
  • Conduct all Board meetings in person or via telephone, travel to spring and fall Board meetings, as well as travel to upcoming conference venue 10-12 months prior to annual conference.
  • Conduct two to four Executive Committee calls per month.

Support

The President is supported by the Vice President / President-Elect, the other Executive Committee members, Board of Directors, and management company.

VICE PRESIDENT / PRESIDENT-ELECT

Purpose

The Vice President / President-Elect plays various leadership roles within MCN, assists the President in fulfilling the mission of the organization, and acts in the President’s place in his/her absence.

Responsibilities

  • Attend all Board and Executive Committee meetings.
  • Collaboratively guide the organization's day-to-day operations by serving on the Executive Committee.
  • Carry out special assignments as requested by the Board.
  • Understand the responsibilities of the President and be able to perform these duties by presiding in the President’s absence.
  • Participate as a vital part of the Board leadership.
  • Be available for advice and assistance to fellow board members and other parties.

Qualifications

  • Active MCN Board service and commitment to organization.
  • Management experience including supervision of employees and budgets.
  • Ability to manage many priorities at once.
  • Communications and/or public speaking experience.
  • Employer support to the extent that business may be conducted during the work day.
  • Travel support from employer very helpful.

Time Commitment

  • The Vice President / President-Elect’s term is one year, beginning at the annual conference.
  • Attend all Board meetings in person or via telephone, travel to spring and fall Board meetings, conduct Board meetings in the President’s absence as appropriate.
  • Attend two to four Executive Committee calls per month.

Support

The Vice President / President-Elect is supported by the other members of the Executive Committee, the Board of Directors, and the management company.

SECRETARY

Purpose

The Secretary is the central focus for records for MCN.

Responsibilities

  • Perform the functions described in the general board member (Director) role description.
  • Attend all Board and Executive Committee meetings.
  • Collaboratively guide the organization's day-to-day operations by serving on the Executive Committee.
  • Maintain accurate and current records in such key areas as By-Laws and Committee structure.
  • Support the association management firm's ability to maintain accurate and current records in all other areas.
  • For any Executive Committee or Board meeting that has no administrative support staff present to record minutes and motions, record minutes and prepare them for timely distribution, either directly to the Board or via the President if so requested. If both the Secretary and administrative staff are unable to participate in such a meeting, another participant (often another Officer) assumes responsibility for minutes on ad hoc basis.
  • Maintain a list of MCN committees with their current Chairs, Board Liaisons (if the Chair is not a Board member), and committee members, and ensure that committee and board information on the MCN website is current and accurate.

At the President’s request, the Secretary may undertake other responsibilities related to internal Board documents.

Time Commitment

  • The Secretary's term is one year, beginning at the annual conference.
  • Term may be renewed.
  • Time needed for the role of Secretary typically ranges from 1 to 3 hours per week, with more time required during periods of intense Executive Committee discussions or other activity.

Reporting

The Secretary reports to the Board President and to the Board. Support The Secretary is supported by the Board President and management company staff.

TREASURER

Purpose

The Treasurer has primary responsibility for management and control of MCN funds as well as the overall fiscal health of the organization. The Treasurer works with the staff of the management company to ensure that proper records are maintained, and that they reflect the current financial condition of MCN. These records include cash, outstanding advances, investments, accounts receivable and other assets, accounts payable, and fund balances (net assets). The Treasurer also works with the Board President and the Finance Committee Chair (if other than the Treasurer) to implement fiscal policy and procedures.

Responsibilities

  • Maintain control of all MCN funds.
  • Serve as one of two official signatories on invoices and checks.
  • Participate in preparing the budget.
  • Serve as Finance Committee Chair.
  • Attend all Board and Executive Committee meetings.
  • Collaboratively guide the organization's day-to-day operations by serving on the Executive Committee.
  • Ensure that accurate books and records of financial condition are maintained.
  • Ensure that assets are protected and invested according to organization policy.
  • Ensure that MCN complies with corporate and statutory reporting requirements.
  • Ensure that comprehensive financial reports to the Board are prepared in a timely and accurate manner.
  • Ensure that complete records are available to the individual or individuals preparing annual financial statements.
  • Perform all duties incidental to the office of the Treasurer.

Qualifications

  • The Treasurer must display a commitment to MCN as well as an understanding of MCN as an organization (its principles, mission, goals, and services), and of the responsibilities and relationships of governance, management, and paid and volunteer staff. The Treasurer must also:
  • Understand the needs of MCN's services, as well as its financial and human resources.
  • Understand record keeping, accounting systems, and financial reports.
  • Be able to work with the staff of the management company and auditors as necessary.

Time Commitment

  • The Treasurer’s term is one year, beginning at the annual conference.
  • Term may be renewed.
  • Weekly time commitment varies as needed to accomplish major duties.
  • Reporting

The Treasurer reports to the Board President and to the Board. Support The Treasurer is supported by the Board President, Finance Committee, and management company staff.

PAST PRESIDENT

Purpose

The Past President provides historical insight and continuity of leadership to MCN.

Responsibilities

  • Advise and support the current President.
  • Participate in other projects and initiatives from time to time and as requested.